Organizational design (OD) hinges upon a caveat posed by Myron Tribus, “what does the business organization [leaders] desire?” Business organizations can be designed in a myriad of ways and possess a plethora of leadership styles. Tribus remains correct; the entire design can be simplified into a single decision about the organization’s makeup and summed as the business is either a money tap or a socially involved mechanism trying to improve society and culture. If money taps, there is not much left to say. The organizational design, culture, and climate will reflect the owner’s desire to collect as much money as possible until the tap runs dry and the business is cast off by industry. If socially involved, the decisions are obvious, and further delineation is superfluous.
For several years now, I have researched corporate training; from the start of recorded history, corporate training has protected business knowledge as much as it is screening people out for not being the “right fit” for a business and as a means of controlling behavior. Originally an untrained youth would be indentured to a master, who agreed to do work in exchange for knowledge and ultimately be trained to become a journeyman, then master of a trade, craft, or business. Your options were controlled long before interest was gaged and contracts for services were purchased.
Schools sprang up, and indentured servitude was expected to fall away. Instead, only the indenturing of people went slowly away, but the servitude remains and is as healthy today as it was in the 1600s. Currently, servitude is cloaked in terms of culture, competitive stance, and corporate knowledge, and the corporate trainer remains the arbiter of entry into a business, trade, craft, etc. The trainer does not impart knowledge but exemplifies behaviors, attitudes, and mannerisms that the business leaders consider tenets of competition.
Finally, let’s name the 800# gorilla in the room, servitude is captivity, and captivity is how a person is described who changes into what the company desires of its long-term employees. Thus the phrase “Captured by the system” indicates this phenomenon. What does it mean to “Play the game?” the same thing, change your attitude, behaviors, and ideals, and become one of us, doing what we tell you to do.
By naming this phenomenon, I am not being cynical. Multiple researchers of peer-reviewed research have discussed this phenomenon in their research and called it key to business success, placing the onus onto trainers and training to expound and exhort compliance of the human element. Trainers are considered mentors, managers, job coaches, HR representatives, supervisors, etc.; if you fill a leadership position and trust, it is because you exemplify the business’s manners, attitudes, behaviors, and culture. Understand compliance is neither good nor bad. Non-compliance leads to ostracization and eventual unemployment. However, submission does not guarantee long-term employment either, as those businesses relying most heavily upon human compliance tend to burn out fast and bankrupt themselves.
All operational processes and procedures rely upon changing behaviors, not necessarily upon gaining new knowledge. In making this statement, I am not discounting gaining new knowledge, as new knowledge can arrive in many shapes, sizes, and encounters, but the primary role of a trainer in corporate offices is not new knowledge imparting but behavioral controls. The indentured servant model of a Master training Journeymen and Journeymen training Novices has not changed these many centuries and remains firmly set in the “modern” principles of organizational learning.
Why is this important to know?
Not understanding the model and putting into place a person who does not comply is as dangerous to the health of a business as a thief, a liar, or a con man. ENRON did not fail only because of the action of the leadership team. ENRON failed because the model of behaviors exemplified by the leadership team and taught to employees poisoned the organizational body. Hence the corporate trainers led the failure of ENRON, for the corporate training model follows GIGO (Garbage In equals Garbage Out!). Understanding that the trainers were responsible for ENRON’s collapse does not excuse any person’s conduct. Instead, it more fully places the blame on the leadership team who exemplified behaviors anathema to good organizational health.
Take any business, successful or collapsed, military organization, or non-profit; these distinctions do not matter. Review them closely, and you will find Tribus’s choice personified in the employees’ actions, cultures, desired attitudes, behaviors, dress styles, mannerisms, etc. Suppose a learner is preparing to train others, and doesn’t understand these fundamental aspects of corporate training and organizational design. In that case, that trainer will teach poorly, and those employees will have short careers in the business.
Hence the most extraordinary aspect of controlling costs does not arrive in cutting people but in training them for compliance, improving the understanding of the role of behavioral adaptation, and improving the incentives to adopt the culture of the business. A client of mine is facing this exact scenario; the economic downturns have hit them hard. Instead of focusing on improving costs through behavioral adaptation, they have begun cutting people, leaving in place the trainers that are fundamental to the problems the company is facing. Proving the maxim, “You cannot correct the problems with the same thinking that spawned the problems.”
What is needed?
Unfortunately, what is needed is not what is currently wanted, but the path forward will require pieces of the following solution. What is needed is a new model for corporate training, and the model has been historically proven to be successful. Joseph Smith Jr., an early American religious leader, founded several highly successful communities and launched a leadership revolution and a religious organization. His leadership style was based upon the following principle, “Teach them (people) correct principles and let them govern themselves.”
Technology has removed the brick stick to beat compliance into employees. Technology has also leveled a lot of playing fields, putting employees into a position where they must act for themselves, guided more by self-interest and self-preservation than any generation of workers previously. Add in COVID lockdowns that spurred the rise in remote workers, and technology has released a lot of employees to work outside the accepted strictures of an office. The release of employees has done two things, changed the behaviors compliance spectrum and removed the front-line supervisor as a primary trainer in monitoring and controlling cultural acceptance.
Several years ago, a researcher was told by front-line supervisors, job coaches, and mentors of a company that communication and training were not in the specific job roles of these people. Thus, they could not be held accountable for poor communication on their teams. Remote working has eliminated these aspects on the part of the front-line supervisor. Therefore, if the supervisor is not teaching independence, allowing for self-preservation, and promoting the freedom of thought and action in employees, those employees are now acting outside the company culture and operations, and disaster is looming. To their horror, the New York Times just discovered that company-forced cultures are being called into question when employees are not in the office, and demanding employees return hurts bottom lines.
Thus, the front-line supervisors must adapt. Adaptation in managers nullifies a manager’s power and authority, sparking fear of downsizing into these mid-level managers. Fear mixed with self-preservation leads to more problems for a company’s leadership (C-Level Suite) to consider. The self-interested but not free mid-level manager will crave their benefits, perks, and powers, like any drug, and the withdrawal process is never pretty. Again as recently exhibited by the New York Times, their trainers are proving that they do not understand people and technology and do not know the role of the trainer in corporate training.
Since the mid-1990s, technology has risen, coinciding with the need to provide front-line employees more freedom to make decisions and take rapid action. Mostly, this freedom has clashed with “traditional” models of behavior demanded of by what is considered novice servants. Yet, technological growth was not considered a fundamental threat to tradition until the COVID-lockdowns. Regardless of the politics in the lockdowns, the truth remains, the traditional roles have fundamentally shifted, and the businesses that embrace this new role for the trainer, including a new model for operation, will reap success in the whirlwind.
Hence, while not wanted, the model suggested is what is needed. Employees must be taught correct business principles and fully granted the freedom to govern themselves. Thus, the role of the trainer shifts from behavioral compliance to knowledge instruction and behavioral exemplar. More to the point, all levels of a business need to conduct themselves differently. Relying less upon behavioral and attitude adoption and more upon individuality, expression, and thinking to complete business tasks.
Front-line and mid-level managers are, by necessity, going to have to decrease in the new model. Relying upon layers of managerial oversight is not going to work, and honestly has never worked, and the costs of this oversight have proven too expensive. The gap between C-Suite Level decision-makers and the front line has grown too large and too expensive, and until this is acknowledged, the role of the trainer will continue to be hindered by old-model thinking. The 1960-1980s saw the exponential rise of middle managers, coinciding with significant cost increases and a tripling in government influence, all in the name of controlling behaviors, dictating attitudes, and demanding compliance.
The growth of the middle manager was considered “new thinking,” and history has proven this idea is as false as fools’ gold and as worthwhile. Middle management restricted freedoms, and while employment laws have granted, since the 1940s, employers the ability to take these controlling actions, these actions remain fundamentally unfair. The employees have slowly gotten more freedom back from their employers. Each business will find a balance between the extremes of absolute liberty and the oppressive regime of stolen freedom. The proposed model helps strike a balance as nothing else will, but caution is needed here; there is no one-size-fits-most solution in this balancing act.
Since the industrial revolution began, businesses have competed upon their employees’ skills and influence to serve customers, which is the fundamental truth that cannot be ignored any longer. By the C-Level Suite, the skills, freedoms, liberties, behaviors, attitudes, and investment of the employee dictates the company’s ability to compete for market share. While much lip service has been undertaken to this fundamental truth, action has lagged considerably, and this trend can no longer survive in the global markets. The front-line employee must be taught to understand this truth that they currently grasp like a fish in a stream, and they must become empowered more to act in this role. Requiring the trainers to know, prepare, and teach these principles to power action by the front-line employee.
Teaching correct principles and allowing employees to govern themselves is cyclical. The employee will rely more heavily upon trainers to teach the correct principles. Increasing the need for value-added, timely trainers who support individual liberty and freedom in employees to generate customer-centric solutions. These trainers will need to be taught so that they can teach more perfectly, and the cyclical process will continue. Needs for training will drive new training, producing more freedom to act and driving more demand for training.
Returning to the decision posed by Tribus, regardless of whether to be a money tap or a community-building organization, embracing a new model for the role of the trainer will prove beneficial. Reducing mid-level managers will produce direct bottom-line cost reduction. Increasing the freedom of front-line employees while also training them to generate customer-centric solutions will open new lines of business and new opportunities. There are no downside consequences to adopting these changes earlier than your competition and proving the concept. As a business leader, are you brave enough to embrace these truths, or will you watch what you have built be destroyed by those who are? The choice, as always, is yours, and if you would like help, please feel free to reach out.
© Copyright 2023 – M. Dave Salisbury
The author holds no claims for the art used herein, the pictures were obtained in the public domain, and the intellectual property belongs to those who created the images. Quoted materials remain the property of the original author.
Employers throughout the world, including Disney, American Express, Wells Fargo, and thousands more, have begun to battle their employees. Unionized shops, the battle has been waged for 50 years and shows no sign of relenting. Only recently have other employers joined the fray, not to help employees but to rid themselves of employees. These businesses are fighting employees against their employees for the company’s culture and soul. Couched in many a buzzword, political stance, and archaic practices, the employers want to rid their workforces of those they despise, and the battle is legal!
Over the last 20+ years in and out of warehouses, it never ceases to amaze and horrify the quality department operations and the waste of resources spent in either making up for failed quality or haphazardly running quality programs, thinking they are a waste of time. Even those companies who focus resources on quality never seem to understand the trifecta of operational integrity (Product in, Quality, Product Ship) that quality could bring to an organization. The reality is simple, quality is either your focus, your company is growing, or quality is a nothing burger, and your company will eventually be purchased or bankrupted. There is no third option; we need to be clear on this point; quality is this important!
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If you are sending a survey out, you need to address the survey results. Publicly with your agents, transparently with your shareholders and investors, and clearly and openly with your customers. By refusing to do these things, the leadership failures in demanding customer resources to complete surveys are wasted, compounded, and the customer is listening! Worse, the customer is sharing this information with other customers and is openly looking for options to replace you and your company! By publicly claiming “customer-obsession,” “customer-centricity,” and “customer-first” propaganda (e.g., marketing promises), you are making a commitment. Failure to honor that commitment delivers a “Used Car Sales” pitch, and lawyers and politicians become more trustworthy than you and your company. Customers are tired of “Lemons” when paying for cherries; is this clear enough?
Want to know a secret? When the leader first walks two miles with the employee, that leader never has to ask anyone to “go the extra mile,” EVER! Your best leaders, your followers, are the people who, instead of looking forward first, make it a priority to look sideways. These leaders are experts at lifting the talent needed to look forward to a higher level. Looking sideways includes value-added training programs, professional paths to progression, recognizing and praising efforts honestly and frequently, delegating assignments and tasks, and being actively engaged in delivering “customer-centricity” to the employees. As a supervisor, team lead, director, etc., your first customer is those who follow you; what have you done lately to prove customer obsession to them?
The trainers are pushing back because they are already double and triple tasked to training new hires in two other more “important” departments. Except, because those other departments are considered “more important,” production goals for the entire facility will never be met. A core philosophy is missed; when quality fails, nobody meets production goals. The vicious cycles keep going around; training cannot spare people to train quality, quality fails to meet goals, and production goals are missed due to training.
There are times I have wished this was an isolated example; however, this repeats so often I should have cards made. Breaking the training bottle-neck requires thinking outside the standard paradigm, or in more basic vernacular, get out of the box and start thinking anew! While the following solutions are explicitly geared to fixing the training bottle-neck, the pattern for thinking is helpful as a conversation starter. Start the conversation rolling!
When it comes to bottle-necks and push-back, knowing your customer is the first step in solving the bottle-neck and charting a positive path through push-back. Consider my colleague, his customer are his employees needing training, his vendor is the training department, and the stakeholders are the rest of the business, those setting production goals, those relying upon his team meeting production goals, and ultimately the paying external customer. Yet, my colleague, cannot see who his customer is, does not think of training as a vendor, and the rest of the business as a stakeholder, for this is not how he was trained. Worse, his business unit refuses to accept this method of thinking to improve production goal attainment.
Leaders, it is imperative that you lead first by example personally, then by actions professionally, then only if necessary by words. When you observe new thinking on an old idea, embrace that and see where it goes. Even if the new idea fails, build people! Production goals are about human efforts distilled into statistical symbols. Never forget about the human element. Build people, and you meet production goals. Build quality into every single transaction, and you meet production goals. Fail people, and you will never meet production goals! Fail quality, and you will fail to meet production goals.
Warehouse or call center, manufacturing or non-profit, service industry or product sales, the role of quality continues to be misunderstood. Sometimes, it appears that quality is intentionally misunderstood. Often it seems as if quality and compliance are synonymous, even though quality is a small part of compliance. Some businesses call quality “Quality Assurance,” “Quality Control,” or the “Quality Department.” Regardless of the name, quality is the only path to improving productivity; however, productivity is measured.
Now, someone might think, these are hypotheticals, not real businesses. Those examples are directly from my experience. Yes, these examples are slightly oversimplified for brevity; however, not having a whole company quality culture hinders productivity. This is a truth inescapable.
Productivity, however measured in your company for goods or services, should be a co-equal part of quality. Yet, if equality cannot be achieved, err on the side of increased quality until productivity catches up. The value of productivity is measured in green money, cash. The value of quality is measured in blue money, potential. Bringing up my favorite axiom, “Burn enough blue money, and cash evaporates, and no one can trace where the cash went!”
Want a secret; it does not work in reverse! Erring on the side of increased productivity increases costs elsewhere, burns potential, and ruins company bottom-lines. Quality cannot “catch up” to productivity — an example best witnessed in manufacturing and warehouses. The potential costs between manufacturing or multiple handling of products carry a potential cost, with no means of recovery. Thus, it remains imperative to understand the roles of productivity and quality defined early, and placed in the proper order, to avoid significant cash hits to the bottom line.
A quality culture is an extension of the individual’s professionalism, always striving to be better. Not faster, not slower, but better every day. Training is a dynamic part of quality, and learning something new should be encouraged. Yet, training, especially in call centers, always seems to take a back seat to operations and productivity. All because productivity is not correctly understood and placed in its proper role. Training and quality are potential or blue money expenses where the return on investment will be unknown. Why; because quality and training place tools into the hands of employees, who then go on to build or destroy based upon the examples of leadership.
Quality should be felt in every conversation, in every process, in every program, in every interaction. As the most important customer in a business is other employees, the quality program is the most important activity and process for enhancing the business’s goals, aspirations, and daily production rates. A culture of quality will then have the ground to grow and room to expand. But, a quality culture will not grow overnight, nor will it grow without causing stagnant processes to change.
Recently this topic was raised in a town hall style meeting, and the comments from the leadership raised several concerns. It appears that employee engagement is attempting to become a “buzzword” instead of an action item, and this bothers me greatly. Worse, many people lead teams with vague ideas about what employee engagement means and then shape their own biases into the employee engagement program, making a pogrom of inanity and suffering out of a tool for benefiting and improving employee relations.
According to several online sources, the definition of employee engagement is, “Employee engagement is a fundamental concept in the effort to understand and describe, both qualitatively and quantitatively, the nature of the relationship between an organization and its employees.” If you believe this definition, you will miss the forest for the bark you are fixated upon! Employee engagement is fundamental; it is not a concept, a theory, or a buzzword. Employee engagement is a relationship between organizational leaders and the employees, but employee engagement is not about collecting qualitative or quantitative data for decision-making policy-based relationship guidance. At the most basic level, employee engagement is the impetus an employee chooses to onboard because of the motivational actions of the manager they report to.
Inactive and selective listening can be heard through phone lines, instant messaging, text messaging, and easily observed during face-to-face communication. Worse, active listening launches trust, and when faked, destroys credibility, ruining relationships. Reflective listening can only achieve mutual understanding when both parties are choosing to listen intently and with the purpose of reaching mutual understanding. The most powerful tool in an organizational leader’s toolbox for quickly rectifying employee engagement is reflectively listening.
Follow the instructions on a shampoo bottle, “Wash, Rinse, Repeat.” The appreciative inquiry model can be scaled, repeated, implemented into small or large teams, and produce motivated members who become the force to create change. Allow yourself and your team to learn, this takes time, but through building motivation for excellence, time can be captured to perform.
Employee engagement requires structural changes to the organizational design. Employee engagement is going to bring immediate change to the organization. If the leaders, directors, managers, supervisors, team leaders, etc., are not prepared for and willing to change, employee engagement will die as an unpitied sacrifice in a contemptible struggle. As a business consultant, I have witnessed the death of employee engagement, and the death is long, protracted, and disastrous to the entire business. Worse, individuals refusing to change stand out like red dots on a white cloth as employee engagement dies.
The second step in employee engagement is training the organization to accept change and failure as tools for learning, growing, and developing. A toddler learning to walk will fall more than they stay up before they can run. The same is true when initiating employee engagement. Guess what; you are going to fail; can you as an organizational leader accept failing? Are you willing to admit you failed, made a mistake, and publicly acknowledge the blame and consequences? Are you willing to allow others to accept the praise for doing the right thing? Will you as an organizational leader accept change? How you answer these questions also speaks volumes to the employees you are trying to engage. Depending upon how you individually and collectively as a team answer these leadership questions will decide if you fall back to step one or advance to step three.
Engaging with employees should be fun, it should be an enjoyable experience, and it should bring out the best in you! All because you want to see others engage, grow professionally, learn, develop, and become. Your efforts to teach engagement lead you to learn how to engage better. Seize these learning opportunities, choose to grow, but never forget to have fun. My best tool for engaging with employees, dad jokes! Really, really, really, bad dad jokes! For example, when Forrest Gump came to Amazon, what was his computer password?
Thus, the attitude towards employee customer service is exposed to sunshine, and regardless of the games, prizes, food, swag, commissions, etc., the employee-customer service fails to keep highly talented employees. This example is not new, and is not a one-off, unfortunately. The example is regular business for employee treatment, and as the trainer stated, there are always more people for positions than positions open, so why should we change operations? Since January Company A has been working unlimited overtime to fill the gap in open positions.
Consider Company A for a moment, the time of class overlap was 1-hour. The number of days the overlap was going to affect that employee, 9. Thus, for the cost of nine hours at $17.00 per hour, or $153.00 USD total, an employee was lost. How much blue and green money was lost getting that employee hired, just to see that employee leave within two days of starting? How much more blue and green money will be lost to replace that lost employee?
DNC-Consulting 